Microsoft has officially announced that support for Windows 10 will end on October 14, 2025. For many businesses, this signals a major transition point. Without regular security updates or support, continuing to use Windows 10 could leave your systems vulnerable to cyberattacks, compliance violations, and software incompatibility.
For organizations relying on Windows 10 across multiple devices and departments, the end-of-life (EOL) date should trigger immediate planning. To maintain business continuity, now is the time to create a clear, actionable roadmap—ideally with the help of a managed IT services provider.
Use the checklist below to prepare your business and minimize disruption:
✅ 1. Audit All Windows 10 Devices
Start by identifying all systems running Windows 10 across your organization. Include desktops, laptops, kiosks, and even legacy or industry-specific machines. This baseline will guide your device upgrade strategy and help estimate costs.
- Tip: A managed IT provider can assist with automated discovery tools to speed up this process.
✅ 2. Evaluate Hardware Compatibility for Windows 11
Windows 11 has stricter hardware requirements than Windows 10. Not all existing devices can make the jump.
- Check for compatibility with TPM 2.0, secure boot, and minimum processor specs.
- Devices that fall short may need to be replaced or repurposed.
Partnering with a managed services provider (MSP) ensures accurate assessments and smart procurement.
✅ 3. Develop an OS Migration Plan
Once you know which devices can be upgraded, create a phased rollout plan for Windows 11.
- Prioritize critical systems and departments.
- Schedule upgrades to minimize downtime and maintain IT continuity.
An MSP can coordinate this entire migration with minimal disruption, offering end-to-end support and patch management.
✅ 4. Backup Everything Before the Upgrade
Before any major system change, it’s vital to secure a full, encrypted backup of all data and configurations.
- Leverage managed backup services for automated, verified, and off-site data protection.
- Test restore functions before you begin any upgrade.
✅ 5. Update Line-of-Business (LOB) Applications
Some older applications may not be compatible with Windows 11. Identify any LOB software that could break during the transition.
- Work with software vendors to confirm compatibility.
- If needed, budget for upgrades or explore cloud-based alternatives.
Managed IT support can coordinate testing in virtual environments before live deployment.
✅ 6. Reinforce Cybersecurity During the Transition
End-of-life systems are a magnet for cyber threats. If you must temporarily keep Windows 10 systems running, implement strict endpoint protection and network monitoring.
- Segment outdated systems from the main network.
- Use managed security services like firewalls, antivirus, and intrusion detection to reduce risk.
✅ 7. Communicate With Your Team
Clear communication reduces user error and downtime. Prepare training materials to help staff adjust to Windows 11’s new layout and features.
- Offer help desk support during rollout.
- Use change management best practices to keep teams informed and prepared.
MSPs can offer end-user support and training resources tailored to your workflows.
✅ 8. Budget for Ongoing IT Lifecycle Management
The Windows 10 sunset is a reminder that IT systems must be proactively managed. Include regular device refresh cycles, software audits, and vendor roadmaps in your long-term planning.
- Consider outsourcing to a managed services provider for predictable IT spend and expert oversight.
Final Thoughts
The end of Windows 10 isn’t just a technical upgrade—it’s a business continuity issue. With the right planning, and support from a managed IT services provider, you can turn this transition into an opportunity to modernize, secure, and future-proof your operations.
Need help creating your upgrade roadmap? Contact us to learn how our managed services can help your business stay secure and operational through every stage of the Windows 11 migration.